Every feature your
school will need.
One school management system instead of spreadsheets, paper registers and WhatsApp groups.
Academic features
Attendance Tracking
Your school chooses daily registers or per-lesson registers. Teachers mark present, late, absent or excused, add notes, and mark the rest present in one click. Corrections are allowed for past days, and holidays are excluded automatically. Reports by student, class or subject over any date range flag students below 90% attendance.
Online Exam Builder
Question banks per subject with multiple-choice, true/false, short-answer and essay questions. Randomised questions, access windows, a countdown timer, auto-save and tab-switch detection. Objective answers are marked automatically, and you choose when to release results.
Gradebook & GPA
Weighted grade categories per class, such as classwork, tests and exams, with automatic GPA calculation for every student.
Online Report Cards
Report cards generated as PDFs for every student, plus transcripts. Parents can view and download them from their account.
Drag-and-Drop Timetable
Build each class's weekly timetable on a visual grid with bell schedules per campus. Teacher and room double-bookings are blocked before saving. Substitute teachers, school holidays, PDF export and calendar (iCal) export are included.
Courses & Lessons
Courses linked to subjects, organised into modules and lessons. Add rich text, video and file resources. Students work through lessons and their progress is tracked.
Assignments & Rubrics
Set assignments with due dates and weighted rubrics. Students upload their work; late submissions are flagged. Teachers grade with inline feedback, and everyone sees deadlines on an assignment calendar.
Digital Library
A catalogue of your school's books and e-books, with search and borrowing records.
School administration features
Online Admissions
A public application form for your school: personal details, date of birth, the class/grade applied for and previous school, with uploads for birth certificates, transcripts and passports. Review applications and approve, reject or waitlist them. Approved students get a student ID and an account automatically.
Student Records & Enrolment
Enrol students into a class, section and term. Transfer, withdraw or graduate students, and download branded student ID cards.
Multi-Campus Schools
Run several campuses from one account. Give someone admin rights for just their campus; teachers, students and parents only see the campuses they belong to.
Academic Structure
Academic sessions/years, terms/semesters, levels, classes/grades, sections, subjects and rooms, with standard Nursery, Primary and Secondary defaults you can edit.
Staff & User Management
Invite teachers and staff, assign classes and subjects, import users from CSV, and keep a staff attendance register. New users set their own password on first sign-in.
Communication features
Parent–Teacher Messaging
Real-time in-app messaging between parents and teachers, with message threads and a notification bell showing unread messages.
Email & In-App Notifications
Important updates reach parents, students and staff by email and inside ERZlearn. Every email shows which school it comes from.
Announcements
Post announcements to the whole school, a class or a single section.
Parent Portal
Parents and guardians see attendance, grades, report cards and fee invoices, and can pay fees online. One account covers all of their children.
Live Classes
Schedule and join Zoom lessons from inside ERZlearn.
Finance features
School Fees Management
Configure fee structures per class/grade and term, then generate an invoice for every student. Parents pay online by card through Stripe, and paid invoices update automatically.
Payment History & Receipts
A full payment history for every student, with a receipt for each payment.
Outstanding Fees Dashboard
See at a glance which fees are still outstanding, by student and class.
Analytics features
Attendance Reports & Flags
Attendance rates per student, class and subject over any date range, with students below 90% flagged so you can follow up early. Staff attendance summaries cover the last 30 days.
School Analytics Dashboard
Enrolment statistics, an attendance heatmap and performance charts for school leaders.
ERZlearn vs. spreadsheets
& WhatsApp groups.
Many schools run on spreadsheets, paper registers and WhatsApp groups. Here's what changes with one system.
| Task | ERZlearn | Spreadsheets & WhatsApp |
|---|---|---|
| Student records | One record per student, shared by the right staff | Copies of files on different laptops |
| Attendance | Registers saved online, with reports and 90% flags | Paper registers, totted up by hand |
| Timetable | Clashes blocked automatically | Clashes found when two classes turn up |
| Report cards | Generated as PDFs from the gradebook | Typed up one by one every term |
| School fees | Invoices, online payments and receipts | Bank alerts matched to names by hand |
| Parent communication | In-app messages and email, kept with the school | Group chats on teachers' personal phones |
| Access control | Each role sees only what it should | Anyone with the file sees everything |
Ready to see it
in action?
Book a demo and we'll walk you through the features most relevant to your school.